Office Administrator

Job Title: Office Administrator

Location: Kingsfield Primary School

Salary: ALT Grade D £25,386.00 – £25,989.00 FTE Actual Salary £11,474.17 – £11,746.72

Contract: Permanent/Part Time/20 hours per week/38 weeks per year

Hours: Monday – Friday 8:15am – 12:15pm

Start Date: 1st September 2025

Join Our Friendly and Supportive Team at Kingsfield!

We are seeking a dedicated, organised, and welcoming Office Administrator to be the first point of contact for our school community. This is a fantastic opportunity to play a vital role in the smooth day-to-day running of our busy school office while helping to foster a positive and professional environment for staff, pupils, and visitors.

At Kingsfield, we pride ourselves on delivering a high level of service to everyone who steps through our doors. As the face of our school, you’ll create a warm and efficient front-office experience, supporting both administrative operations and interactions with children, parents, and external stakeholders.

What We’re Looking For:

We’re looking for someone who:

• Is warm, friendly, and approachable

• Remains calm, polite, and professional at all times

• Handles enquiries efficiently and confidently

• Upholds high standards of integrity, confidentiality, and professionalism

• Supports the ethos and values of Kingsfield

• Builds strong relationships with staff, pupils, parents, and visitors

• Maintains excellent attention to detail and is proactive in their approach

Key Responsibilities:

• Provide front-of-house reception and clerical support

• Handle incoming calls, messages, visitors, and enquiries

• Support school communications including newsletters and letters to parents

• Manage pupil records, admissions, and attendance via the school MIS

• Liaise with staff, parents, and external agencies as required

• Support with safeguarding and medical documentation

• Assist with website updates and administrative filing

• Organise school trips, events, and health & safety procedures

• Keep office systems and supplies well organised and running smoothly

We offer:

✅ Vivup Benefit System

✅ Employee Assistance Programme

✅ Cycle to Work Scheme

✅ LGPS Pension Scheme

✅ Extensive support and development opportunities

If you’d like to find out more about this exciting opportunity, please contact: Sarah Ponder-Boyes (Business Manager) sarah.ponderboyes@kingsfield.cambs.sch.uk

The Active Learning Trust is committed to safeguarding and promoting the welfare of all children and young people. We expect all staff to actively share this commitment. All adults working in our Trust in whatever capacity will be part of a thorough safer recruitment process. All appointments will be subject to pre-employment checks including the taking of satisfactory references and enhanced criminal record clearance in line with the need to create and maintain a safe culture.

The Active Learning Trust reserves the right to interview and appoint prior to the advert closing date. With this in mind, we encourage you to apply as soon as possible.

To ensure we recruit and retain the best talent, all new employees recruited to the Active Learning Trust (leadership, teaching and support staff) will be subject to a 6 months’ probation period at the start of their employment (except for Early Career Teachers who are subject to a Statutory Induction Period). This policy aims to assess new employees’ alignment with our culture, teaching standards, and student needs. It is designed to foster success; with regular evaluations and support mechanisms in place, helping us to identify and nurture talent.

We value diversity and welcome applications from all, including those with protected characteristics under the Equality Act. Flexible working will be considered for all roles deemed suitable.