Procurement Officer

Job Roles:
Organisation Type:
Higher Education Institution
Contract Type:
Full Time
Subject Area:
North West
Contract Term:
Salary Description:
£32404 to £34110 per annum
18th Oct 2019
Start Date:
Workers' Educational Association
Job Ref:

Procurement Officer
Job Ref: 310
Salary: £32404 to £34110 per annum
Place of work: Leeds or Home Based
Business Unit: Association Services
Grade: 3

Purpose of the role:
All posts at the WEA will support the vision for "A better world - equal, democratic and just; through adult education the WEA challenges and inspires individuals, communities and society."

The post-holder will develop and implement the Association`s procurement and purchasing policies and strategy, and undertake procurement for the Association; source and purchase resources for the Association (including regions).

The post-holder will be proactive and initiate innovative methods to ensure effective, efficient and economic procurement solutions to enable the Association to obtain maximum savings, benefits and value for money from all externally purchased goods, works and services.

Key areas of responsibility:
1.Lead on the tendering, evaluation, placement and monitoring of a portfolio of Association contracts.
2.Manage the selection of appropriate suppliers and contractors, their reviews, negotiate contract terms and monitor performance against these contracts.
3.Ensure to have up to date knowledge and written procedures of related procurement legislation including EU regulations for public procurement.
4.Supervise the development and improvement of training and skills of staff involved in the devolved purchasing environment with the Association.
5.Lead the introduction, development and implementation of E-Business solutions with the Association.
6.Manage the Value of Money projects and report findings and make recommendations to support change of policy.
7.Liaise with the internal and external stakeholders when/where appropriate, to assist in the procurement of equipment and resources.
8.Manage good internal and external relations with individuals and agencies with whom the Association has financial dealings.
9.Ensure prompt response to queries from the internal teams with regards to discrepancies/disputes and coding queries.
10.Ensure compliance with all Association policies and procedures relating to Financial Regulations, SORP/audit requirements, SFA/ Inland Revenue guidance and other relevant external bodies.
11.Undertake such duties as reasonably requested by your Line Manager

About you:
GCSE or NVQ Level 3 qualification
Member of or working towards the Chartered Institute of Purchasing and Supply (CIPS) or equivalent
Significant demonstrable experience in a related role and an exceptional knowledge of Procurement and Purchasing.
Experience of working at a senior level with a procurement department in a similar organisation.
Demonstrable experience of sourcing, negotiating and purchasing goods/services.
Experience of procurement planning and managing procurement contracts.
Experience of analysing procurement spend and delivery of savings.
Experience of administering tender processes.
Experience of providing procurement advice.
Knowledge of or experience in the field of Adult Education.
Knowledge of the WEA and/or work in the voluntary sector.
Familiar with e-procurement systems and tools.
Familiar with category related procurement strategies.
Writing reports.
Excellent numeracy skills and proven ability to handle figures accurately.
Excellent and accurate IT skills (word processing, spreadsheets, database and e-mail). IT literate in MS Office and the internet.
Detailed understanding and working knowledge of relevant legislation regulations e.g. procurement directives.
To work effectively as a member of a team.
To communicate effectively with people at different levels inside and outside the organisation.
A methodical and accurate approach to work.
Ability to work on own initiative and to standard procedures.
Ability to work on own initiative and to standard procedures.
Additional requirements
Comply with all Association Policies and Procedures, i.e. Code of Conduct, Health and Safety and Equality and Diversity Policy.
Willingness to travel within the UK.

Link to Role

Closing Date:
Contact Details:
Workers' Educational Association
Tel: n/a
Contact: n/a

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