Inclusion Administrator

  • £23,463 / year
  • Bath / South West
  • Full Time

Job Details

2 positions needed
Full Time Permanent Contract, 37 hours per week, 52 weeks per year
Fixed Term Contract, 37 hours per week

The post holder will be responsible for providing high-quality administrative support as an integral member of the Inclusion Team.   In particular, the post holder will provide administration to support SEND Learners at Bath College, particularly those with an Education, Health and Care Plan (EHCP) and our Care experienced young people.

Be responsible for the organisation and coordination of the Education Health Care Plan (EHCP) review process and for ensuring that annual reviews and all related activities are completed to the highest quality and within statutory requirements. The post holder will work closely with the local authorities, and the finance department to ensure that all roll lists are returned to the LA in line with the ILR returns and invoice the LA’s accordingly for the element 3 funding 

Job Benefits

  • Generous paid holiday entitlement of 30 days, exclusive of College closure days and public holidays. Pro-rata for part-time roles.
  • Contributory salary pension scheme (Local Government) 
  • One Selfie Day per year
  • Contributory salary pension scheme  
  • Continuing Professional Development for all staff 
  • Laptop Salary Sacrifice Scheme
  • Cycle to Work Scheme
  • Private Healthcare Scheme
  • £500 Refer a friend and earn a reward 
  • Subsidised cafes – at both campuses
  • Employee Assistance Programme – Staff have access to this programme. It is a free and strictly confidential short-term counselling and support service (up to six meetings after an initial assessment session with a qualified counselor) 
  • The College offers an eye sight test for anyone who meets the criteria as described within the Health and Safety (Display Screen Equipment) Regulations.
  • Progressive family friendly policies (exceeding statutory requirements) that supports a health work/life balance, all staff are entitled to request flexible working. 
  • Discounted treatments at the Academy, Bath Campus
  • Free parking at the Somer Valley Campus in Radstock

Key Responsibilities

General Administration
  •  Provide a central point of contact for students, staff & partner agencies for all initial queries regarding Inclusion, referring and signposting as appropriate
  • To provide high-quality customer care by communicating by phone, person, email, and letter with a professional attitude
  • Respond to all enquiries in a sensitive and appropriate manner maintaining necessary confidentiality at all times
  •  To undertake correspondence with stakeholders (Parents, carers, social workers, SEND Practitioners, Health professionals, YOS, etc.)  with regard to all student matters including Disciplinary, Fit/Support for Study, Risk Assessments, etc. as required
  •  To effectively use the latest office, word processing, database, and spreadsheet systems to provide timely and accurate information as required.
  •  To assist with the updating of student records held on ProMonitor and ProSolution, to ensure an efficient and effective service with an audit trail that is accurate and complete
  • To assist with the coordination of various internal team meetings, including staff training events, managing the circulation of agendas and relevant documents, taking minutes, and disseminating timely records as appropriate
  • To liaise with students, parents and carers, curriculum and support staff and external agencies for the purposes of arranging multi-agency meetings and securely disseminating information as appropriate
  • Assist with placing orders and raising invoices for the wider Inclusion Team, using the College’s financial software and systems
  • To assist in the promotion of the Inclusion service, including taking responsibility for updating SharePoint and the College website 

Please see attached for the full Job Description

Skills, Knowledge & Expertise

  • Qualified to at least level 2 (A level/NVQ 3 equivalent).  
  • Business, Administration or Customer Service qualification  
  • 4 GCSEs (Grade C or above) inc. English Language and Maths or equivalent.  
  • Demonstrate E-literacy and competence in using databases
  • MS Word: A good working knowledge of producing documents and emails. MS Excel: Able to create basic Excel formulas, enabling manipulation and dissemination of information 

Please see attached for the full Person Specification 

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