Data and Exams Administrator

The Chalk Hills Academy - Part of the Shared Learning Trust

  • NJC L4 9-14. £25,119-£27,334 FTE pro rata £22,897-£24,916
  • Luton / South East
  • Permanent
  • Full Time
Posted 2 weeks ago

The Shared Learning Trust – Staff Benefits

We offer a fantastic range of benefits across our trust, supporting our staff in a variety of ways. From an extensive Wellbeing package to an onsite car wash, you can be reassured that we have your best interests at heart.

Perkbox and Perkbox Medical

NPQ’s Teacher Development Trust and training courses with The National College

Staff social events, including 5 a-side football and BBQs

Reduced gym membership rates and free on-site gym

Staff recognition with reward shopping vouchers

Online delivery drop off service, including Amazon

Free eye test vouchers

Support for all staff with an experienced licensed counsellor

Free tea and coffee plus a reusable bamboo coffee cup for new starters

Free onsite car parking at all academies

Cycle to work scheme

Enhanced pension employers’ contribution and death in service payment

Refer a friend £500 bonus scheme



Job description

Job Title – Data & Exams Administrator

Salary:                  NJC L4 9-14 £25,119-£27,334 FTE pro rata £22,897-£24,916

Hours:                  37 hours Term time + INSET + 2 weeks (41 Weeks)

Department:       Data & Exams Team

Responsible to: Senior Data Manager & Exams Officer


Main Duties and responsibilities


Vocational Examination Administration

Policy Updates for BTEC and liaise with Exams for central policy updates

Support QN with BTEC processes.

Attend BTEC Group leaders’ meetings with the Centre QN

Oversee and lead the admin process for BTEC and other vocational curriculums including managing the intention to offer process and collation

Ensure successful completion of the annual BTEC Quality Management Review

Facilitate the OSCA standardisation process with the BTEC Team

Support the Exams Officer with new programme approval and candidate registrations/certifications

Ensure all new BTEC/Vocational assessment material, templates, current assessment literature are distributed to programme leaders.


Data Support

Administration of internal assessment systems for the recording, reporting and tracking of student data and progress under the direction of the Senior Data Manager.

Support & facilitate the KS3/4 Termly data processes as directed by the assessment calendar and the Senior Data Manager.

Maintain assessment manager aspects and results sets in line with termly data processes including uploading data from Arbor, Pupil Progress, Go4Schools, DfE and CTF’s.  Creation and maintenance of marksheets in Pupil Progress.

Manage the Admissions process into the Academy for in year and new phase students. Working with Pastoral and Year teams to ensure key documents are completed and student’s entry to the Academy is smooth.

Generate timetables, lists and reports from Arbor.  Ensure the printing and distribution of reports is completed under the direction of the Senior Data Manager.

Assist in the development of new technologies and systems within the Academy, liaising with staff and software suppliers to resolve issues.  Assist with the training and development of others in your specialist software applications.

Work closely with the Catering Management Team and manage the Academy cashless vending systems and support whole academy development in the use of this software.  Produce reports from the cashless systems as requested by Academy SLT.

Administration of the Free School Meals provision by checking portals daily and updating Arbor.  Dealing with queries from parents and the LA.  Distribute electronic vouchers accordingly as directed from the LA

Provide weekly attendance data analysis and fortnightly PA information to HOS.  Half termly reports/graphs on attendance and PA.

Ensure that all statistical and other information required by the Academy, the LEA, DfE and others is accurately provided and to timescale e.g data, student transfers etc.




We believe in the safeguarding and welfare of children and expect all staff to share this view’.

The Academy is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment.  Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer. The Trust reserves the right to interview and appoint a suitable candidate before the deadline date.

The Department for Education (DfE) has set out statutory guidance ‘Keeping Children Safe in Education’ for schools and colleges on safeguarding.

Safeguarding is defined in paragraph 4 as:

“Protecting children from maltreatment; preventing impairment of children’s health or development; ensuring that children grow up in circumstances consistent with the provision of safe and effective care; and taking action to enable all children to have the best outcomes.”

The definition of ‘children’ includes everyone under the age of 18.

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