Position Title: Exams Officer
Purpose of role: Overall responsibility for the management and delivery of Exams (Internal and External)
Responsible to: Member of SLT
Responsible for: Exams, invigilators, teaching staff, students, external agencies
Salary: 30,000 – £40,000 – negotiable for the right candidate
Exams – Roles and responsibilities:
- Independently log and use ARBOR (MIS) to arrange room bookings and ensuring staff are aware/double check for re-roomings for exams
- Ensure statements of entry are printed and given to students in a timely manner and check for accuracy.
- Manage the collection and distribution of students’ exam certificates.
- Ensure the administration of exam entries and units is punctual and accurate, avoiding late fees where possible
- Ensure the smooth running of in person and online exams by liaising and providing clear instructions for the IT and Building services teams
- Conduct tasks requested by staff relating to exam board website access and entries
- Manage the budget by using resources well; monetary requests to be made through the Line Manager
- All exam administration including entries, timetables, seating plans, candidate management, subject specialist information, base data, coursework submissions, access arrangement facilitation, secure storage & distribution of exam papers, venue set up, online exams, exam board queries, results, post results, stationary needs, contingency planning, malpractice and certificates for all internal and external exams (GCSE, A-Level, BTEC, Functional Skills, NGRT).
- Create, maintain and update, all exam policies annually (September 2022)
- Lead person on the recruitment, training, and management of all exam invigilators, ensuring through communication and liaison that vetting checks remain compliant; this is direct line management of up to 12 direct reports.
- Also ensure full vetting and compliance training from any external invigilator agencies
- Responsible for all JCQ compliance and inspections as well as exam board compliance and inspections.
- Record keeping & archiving of previous exam certificates according to JCQ rules
- To lead on all operational requirements for public and internal examinations and assessments, including the secure storage of examination papers and documentation, so that exams run efficiently and effectively in line with JCQ regulations.
- Creating exams schedules for internal and external exams
- Manage post result enquiries, processing and communicating this to departments and parents.
- Liaising with the SENCO to organize access arrangements for all students who have special education needs for exams.
- To liaise with examination boards and relevant staff in relation to coursework, external materials examination timetable clashes and special requirements for SEN students.
- To maintain and update information such as exam entries held on school database systems relating to assessment and examinations. To set up and maintain archive files and historical data relating to assessment and examination results.
- To be available on results days (and the days preceding and following) to process and issue examination results to staff and students as per examination board requirements and school policies and procedures and to co-ordinate all the necessary arrangements for results day each August. Deal with any exam related queries
- To ensure that data protection regulations are complied with and maintained.
- To establish, in liaison with their Line Manager, contingency plans in case of emergencies including power cuts, adverse weather conditions, transport strikes.
- To report technical faults relating to the school database systems and equipment to the ICT Technician following school reporting procedures, and to track progress of resolutions.
- To be flexible in busy periods during exam time especially in November, March and between May to the beginning of July.
- To receive all visitors in a courteous manner and direct them as appropriate and in compliance with the schools’ code of practice and ethos.
This job description is not intended to be all-inclusive, and the successful candidate is expected to be flexible and proactive in meeting the needs of the school and willingly undertake any further duties required that are commensurate with the role.
This post is subject to an enhanced DBS disclosure and the post holder must be committed to safeguarding the welfare of children, and positively support equality of opportunity and equity of treatment to colleagues and students in accordance with the United Learning Equal Opportunities Policy and Code of Conduct.
Bacon’s College is a Church of England School with a commitment to high achievement within a community of care, underpinned by Christian values.
Our ambition at Bacon’s is to raise the achievement and improve the future prospects of our students, regardless of their background, and to serve our community, by providing access to a wide range of activities, extensive opportunities and first class teaching. We are relentless in the pursuit of academic excellence, and we believe that through curriculum mastery and hard work, every student is capable of achieving well.
Bacon’s is a thriving community that is welcoming of students and staff of all faiths, and those of none. The College has a strong ethos that is shared by all, and we deliberately and explicitly link the gospel of Christ with the daily life of the school through daily collective worship led by our College Chaplain.
We became part of the United Learning family of schools in 2018, a group of schools which aims to provide excellent education to children and young people across the country. We seek to improve the life chances of all the children and young people we serve and make it our mission to bring out the best in everyone – students, staff, parents and the wider community.
Working at Bacon’s College, you can expect:
- A culture of learning, aspiration and achievement where expectations are high in order to get the best out of everyone.
- Clear purpose. We are all here to make a real difference to students’ lives.
- An environment in which student behaviour is exemplary. Teachers can teach and students can learn.
- Curriculums that are designed in order for pupils to achieve mastery of both content and skills.
- We have a strong focus on core knowledge and use cutting-edge insights from cognitive science and educational research to ensure that content is retained over time.
- A minimum of two hours curriculum time for each subject area allowing teachers to know students’ next steps.
- Weekly in-school CPD, including a tailored NQT programme.
- External CPD programmes, including NPQML and NPQSL.
- Leadership Development Opportunities
- A comprehensive rewards and benefits package as part of United Learning.
- Free access to our gym and sports centre.
For more information about this role, or to arrange a visit or for an informal chat with the Principal, please contact our HR team at email@example.com
Bacon’s College joined United Learning in Spring 2018, a large, and growing, group of schools aiming to offer a life changing education to children and young people across England.
Our schools work as a team and achieve more by sharing than any single school could. Our subject specialists, our Group-wide intranet, our own curriculum and our online learning portal all help us share knowledge and resource, helping to simplify work processes and manage workloads for an improved work-life balance.
As a Group, we can reward our staff better: with good career opportunities, better pay, benefits, and ultimately, the satisfaction of helping children to succeed. We invest in our staff wellbeing. Our academies each have at least eight INSET days per year (with three of those solely dedicated to planning), and an ongoing group-wide wellbeing programme. It’s an ethos we call ‘the best in everyone’.
We are working hard to become a more diverse organisation – which is key to our commitment to bringing out the best in everyone. We welcome applications from everyone committed to this ethos and would particularly welcome applications from black and minority ethnic candidates, who are currently under-represented in the Group as a whole. We always appoint on merit. We are open to discussing flexible working options.
United Learning values diversity and inclusion and is committed to creating and sustaining a more diverse workforce. We welcome applications from professionals of minority ethnic origin and from majority ethnic professionals who share our commitment to inclusion and diversity.